Responsibilities:

DUTIES & RESPONSIBILITIES

OFFICE ADMIN

• Schedule appointments, meetings, and reservations of rooms as needed.

• Ensure that facilities are clean and in good operating condition.

• Comply with all safety and health regulations.

• Resolve administrative problems and queries.

• Supervise the tasks and workload of the Security Guard and Utility.

• Active participation in office management, including handling general clerical tasks.

• Confer with Human Capital department to assist with onboarding, databases, and other duties

• Complete administrative duties, such as filling out forms and reporting maintenance status

• Respond to emergency calls for maintenance and repairs.

• Work with and maintain relationships with contracted vendors and business partners.

• Maintain physical and digital filing systems.
  
  

INVENTORY MANAGEMENT

• Conduct monthly, quarterly, and annual inventory

• Manage office equipment and supplies, and order new equipment and supplies as needed

• Maintain office supplies and manage vendors to ensure cost-effective services

• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times

• Purchase and canvass items, as needed.

TRANSPORTATION/TRAVEL MANAGEMENT

• Coordinate and manage travel arrangements including transportation and accommodations.

• Work with and maintains relationships with contracted vendors and business partners.

• Coordinate with Group Management related to car plan 

• Monitor car plans and ensures proper preventive maintenance, servicing, and repair of all office vehicles for top performance and safe operating conditions.

ISO/OTHERS

• Suggests and finds ways to improve administrative processes.

• Manage and maintain ISO-related documents

• Manage ISMS documents, policies, procedures, and records, ensuring they are up-to-date and accessible.

• Assist with ISMS audits, including preparing documentation, gathering evidence, and following up on audit findings.

• Ensure compliance with relevant ISMS standards (e.g., ISO 27001) and regulatory requirements.

• Conduct special projects and other administrative functions as assigned.
  
  

Qualifications:

• Bachelor's Degree in business course or equivalent

• At least 1-2 years of working experience in the related field

• Proven experience in general administrative works

• Has experience in implementation of ISMS 27001

• Preferably with at least one year of related work experience in a similar industry

• Amenable to work in Quezon City 4 times a week

Please refer to job description.