The Procurement Officer plays a vital role in maintaining the company’s supply chain by ensuring that materials and supplies are sourced and delivered efficiently, safely, and cost-effectively. The ideal candidate will have excellent negotiation skills, a keen eye for detail, and experience with standard purchasing procedures, vendor management, and procurement systems like SAP.

• Analyze and evaluate approved purchase requests (PRs) from both the Head Office and mine sites.
• Verify the qualifications and legitimacy of new vendors and suppliers.
• Manage the supplier accreditation process.
• Conduct canvassing and solicit quotes or proposals from vendors.
• Analyze bids, negotiate terms, and recommend awarding orders to suppliers.
• Forward purchase requests, quotations, and bid summaries to top management for approval.
• Issue approved purchase orders (POs) to suppliers and track deliveries.
• Verify timely delivery of items and ensure quality, quantity, and pricing meet all standards.
• Collaborate with the inventory management team to ensure deliveries align with purchase orders.
• Handle purchase documentation, payments, and coordinate with Finance for accurate and timely processing.
• Maintain accurate purchase records in SAP and create POs.
• Address any delivery, product quality, or warranty concerns.
• Perform additional tasks assigned by the supervisor.

• A minimum of 5 years of progressive experience in Procurement
• Bachelor’s Degree in Business Administration, Marketing, or any related course.
• Proficient in MS Word, Excel, and PowerPoint.
• Required proficiency with SAP Business One.
• Good negotiating and expediting skills.
• Strong customer service skills for both internal and external stakeholders.
• Ability to work both independently and as part of a team.
• Must be willing to travel to site as needed.

Minimum Experience Requirements:

• Previous experience in procurement or supply chain management.
• Familiarity with business software like SAP and experience in vendor negotiations is a must.

Other Skills/Competencies Required:

• Excellent communication and negotiation skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to collaborate and work effectively within a team.
• Good vendor management