Plays a pivotal role in securing high-quality and cost-efficient supplies for the business that follows procurement procedures, maintains an updated list of current and incoming stock, and is responsible for end-to-end purchases.

WORK ACTIVITIES

Cost Reduction and Value Engineering

• Implement business cost-reduction strategies by sourcing materials or conducting value engineering exercises to identify cost-saving opportunities while maintaining quality and functionality

Sourcing and Supplier Coordination

• Evaluate, coordinate, and support sourcing opportunities for supplies and contractors
• Assist in evaluating pricing and liaising with suppliers to obtain competitive rates and terms
• Monitor supplier/vendor performance to ensure compliance with project specifications

Progress Billing Support

• Assist in reviewing contractor invoices, supporting documents, and progress reports to validate work completed and billed amounts accurately

Vendor Qualification

• Participate in the initial qualification process of vendors/suppliers to ensure their products or services meet the organization's standards and requirements

Bids and Awards Process

• Support the end-to-end bids and awards process, including bid solicitation, evaluation, and contract award
• Collaborate with sourcing and quality teams to develop procedures for qualifying potential suppliers and bidders

Monitoring and Delivery

• Oversee the delivery of items or the performance of services to confirm the successful execution of purchase transactions

Payment Processing

• Prepare and monitor payment requests related to billing transactions from vendors, ensuring adherence to agreed terms and conditions

Documentation and Record-Keeping

• Maintain a systematic and well-organized filing system for all documentation related to procurement and subcontracting activities
• Ensure the completeness of records for easy access and reference

Additional Duties

• Perform other responsibilities assigned by top management to support the company's operations and goals

• Completion of a bachelor’s degree in Civil Engineering or any related course
• 1-year relevant experience
• Advanced expertise in a variety of computer software applications
• Knowledge of various government agencies
• Ready to travel
• Excellent verbal and written communication skills
• Ability to be flexible, make decisions, exercise sound judgment, and use initiative
• Requires continual self-review and planning priorities and deadlines

After hire, the personal assistant must:

• Learn effective system procedures