• HMO on day one
• Receive promising perks and rewards 
• Experience travel opportunities 
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning 

Responsibilities

Client Specific Tasks:

Executive and Team Assistant Support

• Executive support service
• Ensure strong relationships are maintained with EAs/team coordinators 
• across all service lines to ensure consistency 
• Provide general administrative assistance with tasks such as filing, typing and document collation
• Internal diary oversight and management - Proactive diary coordination and planning of schedules
• Arrange & co-ordinate travel and accommodation bookings, make entertainment and hospitality arrangements
• Manage the monthly reconciliation of credit cards
• Manage expenses for Teams
• Prepare reimbursements, document expenditure and maintain relevant documents to assist with regulatory requirements
• Assist with internal & external meetings – room bookings, catering, equipment, IT, meeting materials and resources as required
• Assist and coordinate some of the surveys ie: Employee offboarding administration (survey links, exit interviews, IT notification)

Documentation Responsibilities

• Assist in formatting and creating of presentations and other documents
• Re-create, modify and develop documents for Leadership Team, Board and other stakeholder
• Proof-read and grammar checks of the above documents

Team Governance

• Support the team by taking various meeting minutes and matters arising (actions) as directed

Teamwork

• Ensure that the daily deliverables of the team are met.
• Proactively support team members as required.
• Work efficiently with the internal Trustee and Operations teams ensuring all processes and deadlines are followed accordingly

Core Competencies

Client Focus - Builds strong internal and external client relationships and delivers client-centric solutions and value adding services to continually raise the client experience

Problem Solving - Applies knowledge of approaches, tools, techniques to recognise, anticipate and resolve operational or process problems, and client problems

Collaborates - Builds and maintains authentic, strategic partnerships with others to build expertise and capacity to achieve shared objectives

Ensures Accountability - Holds self and others accountable to deliver quality outcomes and honours commitments

Communicates Effectively - Uses various communication styles and channels in a compelling

Driving Results - Drives superior results by planning and monitoring, evaluating and reporting performance against goals and objectives.

Continuous Improvement - Creates and promotes new and better ways for our organisation to be successful

Risk Management - Applies knowledge and application of processes, tools and techniques for assessing and controlling our organisation’s exposure to risks of various kind

• Minimum 5 plus years experience in a similar role and virtual corporate environment
• An understanding and appreciation of working in a role that will require the ability to multitask, prioritize deadlines and manage various stakeholders.
• Experience working with highly confidential matters and the ability to maintain extreme confidentiality is imperative for this role
• Advanced MS Office Suite application use – Word, Excel, PowerPoint
• Proven time management, project management and organisational skills
• Excellent written, verbal and presentation skills
• Demonstrated understanding of client service in a professional environment will be well regarded and preferred
• Strong attention to detail and accuracy
• Mature, discreet and demonstrates sound judgement
• No work schedule preference
• Ok to work on site in Ortigas Pasig and Cubao