We are looking for a reliable and proactive Admin Assistant to provide direct support to the COO. This role requires strong organizational skills, adaptability, and initiative. The ideal candidate is a Business Administration graduate who can handle daily administrative work while also assisting in coordinating projects, communicating with staff, and supporting management tasks.

This is not a simple clerical role — the Admin Assistant will be trusted to think critically, manage multiple priorities, and act as a dependable support to leadership.

Key Responsibilities

• Support day-to-day administrative operations including filing, scheduling, document preparation, and correspondence.

• Act as a point of coordination between the COO and staff, ensuring instructions are clear and followed up.

• Attend internal meetings to take and prepare concise, accurate minutes.

• Assist in small-scale decision-making support by analyzing information and presenting clear options.

• Handle logistics for office activities, travel, and errands.

• Manage and organize physical and digital files for easy retrieval.

• Maintain confidentiality in handling sensitive information.

• Drive when necessary for errands or tasks (must have a valid driver’s license).

Qualifications

• Bachelor’s Degree in Business Administration (preferred) or a related course.

• Minimum of 1–2 years’ experience in administrative or assistant roles.

• Strong organizational and multitasking skills.

• Good verbal and written communication in English and Filipino.

• Critical thinker with initiative and problem-solving skills.

• Tech-savvy and comfortable with Google Workspace, MS Office, and digital filing systems.

• Valid driver’s license and ability to drive in Metro Manila.

• Flexible with schedule and adaptable to urgent tasks.