Position requirement is for the client's Building Division, Manila Branch

Background of this job：

There is 1 manager handling general affairs tasks now, but she is about to resign, so they need additional workforce.

The client is seeking a proactive and experienced General Affairs Manager who will play a key role in bridging the technical and administrative divisions of the client. 

As the company scales from 30 to 50 – 70 employees in the coming years, this role is critical to building a robust back-office foundation. 

The ideal candidate is a hands-on generalist with prior experience managing administrative functions in a business with 50+ employees.

This is not a specialist role – we are looking for a flexible, dependable general manager type who can oversee a wide range of areas, including HR, general affairs, labor management, accounting, and finance.

HR / Labor & General Affairs

Oversee all HR and labor-related matters, including hiring, onboarding, employment contracts, payroll, timekeeping, and compliance with Philippine labor law.

Design and implement HR policies and processes suitable for a growing mid-sized organization.

Support internal communication and employee relations to maintain a healthy work culture.

Coordinate with external partners (e.g., legal, tax, recruitment firms) as needed.

Accounting & Finance

Liaise with accounting service providers and/or internal accounting staff to ensure accurate bookkeeping, tax filings, and financial reporting.

Monitor cash flow, cost management, and support budget planning.

Oversee monthly payroll and related government filings (SSS, PhilHealth, Pag-IBIG, BIR).

Office Management / Compliance

Manage office facilities, IT infrastructure, and procurement of supplies.

Ensure company licenses, permits, and other regulatory requirements are maintained and renewed.

Support business continuity and risk management initiatives.

Cross-functional Coordination

Serve as the communication bridge between Japanese management and local staff, especially between technical (engineering) teams and administrative functions.

Assist Japanese managers in navigating local regulations and operations.

Participate in management meetings and contribute to mid- to long-term planning.

Organizational Development

Contribute to organizational scaling, including setting up structures and systems to support headcount growth.

Recruit and train new administrative staff as needed.

Streamline workflows and propose improvements to enhance efficiency.

Related degrees such as HR, accounting, General affairs, OR Civil engineering

Preferably, if one has a CPA, but not necessary

Ability to communicate effectively in spoken Japanese (reading/writing not mandatory but a plus).

Strong coordination, leadership, and problem-solving skills.

Hands-on attitude – willing to do both strategic planning and operational tasks.

Proficiency in MS Office and basic business tools.

Leader or management experience

Experience in administration or general affairs, ideally in a mid-sized company (50+ employees).

Broad knowledge of HR, labor law, accounting practices, and compliance in the Philippines.

Benefits: 

15 SL/15VL, 13th month, Bonus, HMO with dependents, etc.

2.25 months (summer/winter=1+1.25=2.25 months)

*It will be written on the offering letter, and since the company's profit is fine, the company provides a 2.25-month bonus in addition to 13 months' pay for 8 years continuously now.

*Yearly salary is 15.25 months' pay. (12+1+1+1.25)

Position allowance (if manager level), house allowance, Japanese language allowance (N3: 5000php month, N4: 3000php, N5: 1000php)

Meal + transportation : 13,000php/month

You can study the Japanese language in the company.

Work schedule: Mon-Fri 7:00 AM to 4:00 PM

Interview process: 1. Online 2. F2F