Position: Admin Virtual Assistant

Number of hours: 40 hours/week

Schedule: EDT 

• Manage and respond to emails and inquiries promptly and professionally
• Schedule and coordinate meetings, appointments, and calendars
• Prepare documents, reports, presentations, and spreadsheets as needed
• Maintain digital filing systems and ensure data is kept organized and up to date
• Conduct research and compile information for reports or decision-making
• Assist with basic bookkeeping and invoice tracking
• Monitor and manage task/project progress using online tools (e.g., Trello, Asana, ClickUp)
• Provide support for onboarding new team members (document management, scheduling, etc.)
• Perform other administrative tasks as needed to support operations

• Proven experience as a Virtual Assistant or in a relevant administrative role
• Proficiency with Microsoft Office, Google Workspace, and productivity tools
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Excel, email platforms, and general document editing tools.
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Trello, etc.)
• Reliable internet connection and ability to make WiFi calls.
• High attention to detail and accuracy.
• Previous experience in administrative support is preferred.
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent phone, email and instant messaging communication skills
• Clear and concise communicator with effective English verbal and written communication skills
• Experience with basic social media management
• Strong analytical, and problem-solving skills
• Highly organized and detail-oriented; able to efficiently prioritize multiple tasks