The Treasury Staff plays a vital role in the company's daily financial activities by handling the processing and careful monitoring of all outgoing payments. Additionally, this position is responsible for the management of Private Placements across all AACI companies and the meticulous documentation of foreign currency purchases and hedging activities for the entire AACI Group of Companies.

DUTIES AND RESPONSIBILITIES:

Private Placements:

• Prepares Promissory Note ("PNs") for private placements every quarter end.
• Sends out PNs to placers with corresponding Acknowledgement Receipts ("ARs"). Keeps and maintains files for PNs and ARs.
• Update private placement ledgers for any movement (additional placement or withdrawal) with corresponding interest computations.
• Reconciles private placement ledgers with Accounting Department/s.
• Provides summary of placements, properly reconciled with Accounting Department, upon request of placers through TM or TH.
• Provides weekly summary of placements to Treasury Staff for Loans for Treasury Report.
• Ensures proper documentation of new placers. Monitors enrollment in SAP by Accounting Department.

Foreign Currency ("FX") Buying and Hedges

• Monitors FX buying and hedge deals through email and viber groups with banks.
• Prepares Deal Sheet and other necessary forms (ex. Authority to Purchase, Letter of Instruction etc., as the banks/black market partner may require) for every transaction. Ensures complete signatures of the authorized/required signatories.
• Prepares Journal Voucher for each transaction.
• Monitors documentation/contracts from banks. Ensures that all transactions are covered with bank contracts, properly signed by authorized signatories, and submitted to banks.
• Keeps file copies of all transactions per company for future reference.

Others

• Ensures daily SAP outgoing payments for AACI based on exported file from Unionbank Site.
• Submits every end of the month paid/processed APVs to Accounting with corresponding receipts/deposit slips/debit memo. May submit weekly if workload permits.
• Monitors Manager's Check ("MC") advice of TM or TH. Prepares MC accordingly and Journal Voucher to record the fund movements/transfers and bank charges.
• Advises the concerned banks for requested MCs via email (earmarking)
• Coordinates with messengers MC requests.
• Ensures that MCs are properly deposited to AACI bank accounts as planned by TM or TH.
• Handles account management of bank accounts for AACI, e.g. updates in authorized signatories, revisions of information etc.
• Manages AACI-Treasury office supplies.
• Relieves AACI Treasury Payables Staff.

Education, Experience and Technical:

• At least graduate of Bachelor's Degree in Finance, Accounting or any related business field.
• With relevant experience in Private Placements, Currency Buying and Hedging.
• A strong understanding of financial principles, concepts, and instruments is essential.
• Proficient in SAP System is preferred. But familiarity with accounting software and general ledger processes can be beneficial.
• Ability to analyze financial statements, interpret financial data, and identify trends

Others:

• Communication Skill: Strong verbal and written communication skills are needed to interact with internal teams, banks, and other stakeholders.
• Attentive to Details: Accuracy is critical in treasury functions.
• Organizational Skill: Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Integrity and Ethical Conduct: Handling sensitive financial information requires a high level of trust and ethical behavior.
• Adaptability and Learning Agility: The financial landscape is constantly evolving, so a willingness to learn and adapt is important.