Chief of Staff Support (Remote)

Location: Remote

Salary: Starting at $800 USD monthly (based on experience)

About the Role

We are looking for a highly organized, proactive Executive Assistant to provide dedicated support to our COO. This role goes beyond traditional admin duties — you will act as a key operational partner, helping manage projects, analyze data, communicate with teams, and prepare high-quality presentations and reports. Your work will enable the COO to focus on strategic leadership by providing timely, accurate updates and removing roadblocks for the team.

Key Responsibilities

• Manage COO’s email, calendar, and communications with professionalism and discretion.
• Use Excel (PivotTables, VLOOKUP, data cleaning) to analyze and summarize data for reports and decision-making.
• Create engaging, polished presentations and visual content using Canva and PowerPoint for donor meetings, proposals, and internal updates.
• Use project management tools like Asana (or Teams/Slack) to create and track tasks, checklists, and project milestones.
• Proactively follow up with team members to gather progress updates, identify roadblocks, and communicate gaps to COO
• Assist with coordinating donor events, meetings, and communications.
• Draft clear, professional written communications on behalf of COO.
• Organize digital files, meeting notes, and documentation for easy access and reference.
• Translate high-level ideas and vision from VP into actionable plans and presentations.
• Act as a liaison between VP and the wider team, ensuring smooth flow of information and timely completion of objectives

• Required Skills and Qualifications - FRENCH is a PLUS +++
• Fluent English with excellent verbal and written communication skills.
• Proven experience in an administrative, executive assistant, or chief of staff support role.
• Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP, data analysis).
• Skilled in Canva and PowerPoint for creating professional presentations.
• Experience with project management platforms such as Asana, Microsoft Teams, or Slack.
• Highly organized, detail-oriented, and able to manage multiple priorities efficiently.
• Strong initiative and problem-solving skills; comfortable taking ownership and working independently.
• Excellent interpersonal skills, able to communicate and follow up effectively with team members.
• Comfortable working remotely with minimal supervision.

Preferred

• Experience supporting senior leadership in nonprofit or donor-driven organizations.
• Prior exposure to managing donor communications or events.
• Familiarity with backend or shared services operations.
• If you thrive in a fast-paced environment, have a passion for operational excellence, and want to be a key contributor to a dynamic leadership team, we want to hear from you!