1. Accounts Payable Processing and Management

• Supervises the end-to-end accounts payable process, ensuring accurate accounting, validation, and settlement of company payables.
• Reviews and approves invoice entries and payment transactions for accuracy and compliance with company policies.
• Monitors the scheduling and disbursement of vendor payments to ensure timely processing.
• Oversees the reconciliation of accounts payable records with general ledger balances.

2. Compliance and Internal Controls

• Ensures adherence to company policies, internal controls, and regulatory requirements in accounts payable processes.
• Reviews documentation, including purchase orders, contracts, and invoices, to ensure accuracy and completeness.
• Identifies and resolves discrepancies in purchase orders, invoices, and payments in collaboration with relevant teams.

3. Team Leadership and Collaboration

• Provides guidance, training, and performance evaluations for accounts payable staff to ensure operational excellence.
• Collaborates with other departments to resolve issues related to invoices, payments, and documentation.
• Facilitates communication with vendors, addressing inquiries regarding payments and outstanding invoices professionally.

4. Reporting and Month-End/Year-End Closing

• Prepares and reviews accounts payable reports for management, ensuring accuracy and timeliness.
• Supports month-end and year-end closing processes by verifying accounts payable entries and providing necessary reports and documentation.

5. Documentation and Record Management

• Supervises the organization and maintenance of physical and digital accounts payable files for compliance and easy access.
• Ensures accurate record-keeping of vouchers, invoices, official receipts, and correspondence.
• Reviews and verifies employee expense reports, ensuring proper documentation and timely reimbursements.

6. Continuous Improvement and Process Optimization

• Identifies opportunities for improving accounts payable processes and implements efficient workflows.
• Stays updated on changes in accounting standards and industry best practices, ensuring processes remain compliant and effective.

Other Duties:

• Performs other related duties that may be assigned from time to time.

• Must be a college graduate of BS Accountancy, Financial Management or its equivalent
• Minimum of 3 years experience in accounting/finance particularly in AP, with at least 2-3 years in a supervisory role.
• Strong understanding of accounting principles and practices
• Strong familiarity with accounting principles
• Excellent communication and problem-solving skills
• Ability to work independently and as part of a team
• With critical thinking skills
• Strong work ethics
• Ability to prioritize tasks and manage deadlines effectively
• Detail-oriented with high level of accuracy
• Flexible and highly adaptable